There are now 2 types of albums in Photos: Custom Albums and Activity Albums. Activity Albums are created automatically when photos are uploaded via the new Quick Add feature. For each student, a Private album and a Shared album will be created as photos are uploaded through Quick Add with the corresponding sharing selection made (e.g. if box to “Share with Parents” is checked, the Shared album will be created, if not checked, the Private album will be created). Once each student’s Activity Albums are created, all future photo uploads via Quick Add will be stored in the appropriate album. There will also be a Private and a Shared Activity Album created for the classroom as a whole where photos without a selected student will be saved. The Shared Activity Albums for individual students will automatically be shared with any/all Parent/Guardians attached to the Student’s Profile. The Shared Classroom Activity Album will automatically be shared with all parents attached to all the students assigned to that classroom. The Private Activity Albums will be visible to any Teacher of a classroom to which the student is assigned, as well as all Administrators.
You can also create Custom Albums, ideal for special events and activities, and share them with specific groups or individuals. Go to <Photos>. Click the Create Album button to create a new album. Give your new album a name and optional description. If you wish to edit an existing album, simply click on the album to open it. You may then proceed to making your desired changes using the links found beneath the cover photo, or uploading new photos to the album.
Editing Photos, Changing Album Cover, Adding Photos to other Albums
To edit individual photos, click the edit link next to the photo. You can edit the name of the photo and add a caption. You can also add the photo to multiple albums. No need to upload the photo twice. Simply type the name of another album and you can add the same photo to as many albums as you would like. Click the checkbox at the top to use this photo for the album cover. To edit all photos at the same time, click the "Edit All Photos" link.
If you’d like to merge your existing Custom Album photos into the new Activity Albums for each child, you can do so by opening the Custom Album and clicking the “Edit all photos” link. Then, under each photo you wish to move, click in the “Albums” field and select the album to which you want to move the photo. At the same time, you can click the “x” to remove it from the current Custom Album if desired. Remember to scroll all the way to the bottom and click “Update Photos.” Also, if desired, you can then delete the Custom Album and continue using the Activity Album for all future photo sharing for that student.
Parents can download images by clicking the download link on the photo while viewing the slideshow.
Archiving Photo Albums
Because we know how much everyone loves photos, we realize that over time, your album organization can begin to get a bit unruly. In order to help each user better organize this valuable feature in MC, you can now archive photo albums. Simply open the album and then click the "Archive this album" link found below the cover photo. The album will be removed from active status, but can be restored at a later time. Archived albums still maintain full functionality, meaning you may still view and upload new photos to these albums. Anyone else with whom the album is shared will be able to view any new photos you upload as well. For example, if a teacher uploads a new photo to an album that a parent has archived, the photo album will be automatically unarchived on the parent's profile and display on the active photo albums page again. This is to prevent anyone from missing information you want to share. The parent can re-archive the album once they have viewed the new photo. You may click the "Restore this album" link to restore it to active status on your own profile.
If you have archived any albums, you will find a "View Archived Photo Albums" link in the upper right corner of the Photo Albums page. You may use this link to toggle between the active and archived albums. Please note: The archive feature is merely an organizational tool for you. It will not impact the display of this album for any other user. However, deleting the album will permanently delete it school-wide.